MS Project Introduction

Audience

This course is designed for those people who require an introduction to the use of Microsoft Project at version 2010 (previous versions can be covered on request), as an effective software tool for Project Planning, Task Scheduling, Tracking and Evaluation.

Prerequisites

A basic understanding of the Microsoft Windows Environment is required.

Duration

2 days. Hands on.

Course Objectives

This in-depth course is designed to help students get the most out of Microsoft Project. The course provides students with everything necessary to get Microsoft Project up and running with the most effective learning approach available. This course provides a solid foundation to students who want to gain basic proficiency in the product. On completion, students will appreciate how to:

• Enter, organize, and fine-tune tasks.
• Set up resources and assign them to tasks.
• Filter, sort, group, and print project information.
• Use Microsoft Project with other programs.

Delegates will explore all the features and facilities within Microsoft Project and will have lots of opportunity to apply what they have learned during the class.

Course Content

Creating a Project Plan
Import a task list from Microsoft Excel to Microsoft Project
Set default folder options and AutoSave
Create recurring tasks
Split a task
Modify task duration
Modify calendar working time options
Apply a calendar to a task
Add material resources to a project
Enter costs on resources
Assign an additional resource to a task without increasing work on the task
Assign an additional resource to a task to increase work on the task
Create base calendars
Set task types (fixed work, fixed units, fixed duration)
Create a summary task
Use deadlines and constraints
Create a milestone task
Create a new project
Assign initial resources to tasks
Enter task relationships
Enter task information

Tracking a Project
Assign tasks using Microsoft Project Central
Add a progress line to a Gantt chart for a given date
Set reminders and send schedule note messages
Record task status in Microsoft Project and Microsoft Project Central
Display resource allocations
Reschedule uncompleted work
Modify project duration
Compare actual with the project baseline
Record actual work on a task
Save a baseline for the entire project or selected tasks
Edit task relationship types and lag

Communicating Project Information
Use the drawing tools
Add a hyperlink to a task
Copy a picture of a view and save it as a Web page
Use Organizer to share custom views
Modify a standard report
Copy and paste a Gantt chart into a Microsoft Word document
Copy and paste sheet information into a Microsoft Excel spreadsheet
Update server-based project information using Microsoft Project Central
Set page setup options
Create a new custom report

General Project Management Concepts
Display the critical path using filtering and formatting techniques
Differentiate work from duration
Apply work breakdown structure (WBS) codes

Customizing a Project
Reset table defaults
Create custom filters
Define WBS codes
Create and apply custom groupings
Format individual bars and bar styles
Sort a view
Apply custom filters
Create a custom table
Create and apply a custom view
Format a time scale
Use outlining features
Apply a filter using AutoFilter
Insert a column in a table

Multi-project Management
Set baselines for a master project
Add a task to a master project
Create relationships between tasks in a master project and subproject files
Insert a subproject into a master project

NB. This class can be run for previous versions of MS Project when required, please contact us for details.